Room & desk booking made simple
Meeting rooms, offices and hot desks: booked in seconds, from the screen or from your calendar.
Room Wrangler puts a live, interactive screen outside every room and across every desk suite, synced with Microsoft 365 and Google Workspace. No more double bookings, no more hunting for a free desk.
Your
logo
Level 4. Meeting Room 6.
Available
Good availability for this room today.
Rooms 1-5
Hot desking and conference rooms
Best viewed landscape
0%
of all meetings are spontaneous, requiring flexible booking solutions.
0%
reduction in support ticket requests was as a result of implementing efficient meeting room booking solution.
0%
of meeting room bookings result in no-shows, leading to wasted resources.
0%
Meetings are booked without allocating a room resource.
Every room and every desk, at a glance
Interactive screens outside meeting rooms and across desk suites, always in step with the calendars your people already use.
One screen shows every desk in the suite at a glance: who's in, what's free and for how long. Tap a free desk to book it on the spot. Try it.
Level 2 · North wing
Quiet zone hot desks
10:05
3 of 6 free
- Free
- Booked
- In use
Best viewed landscape
Hot desking
Hot desking without the scramble
Hot desks work with the same calendars, screens and admin portal as your meeting rooms. People book a desk in whichever way suits them, and every booking shows up everywhere straight away.
- At the desk suiteAdd a screen to any desk suite. People can see what's free, tap to book, and tap in when they sit down.
- In Outlook or Google CalendarEvery desk shows up as a bookable resource, so people pick a desk the same way they already pick a meeting room.
- By meeting requestAdd a desk to any invite. Room Wrangler accepts it if the desk is free and declines it if it isn't, all in the background.
Project Falcon: heads-down day
Attendees
- PSPriya ShahOrganiser
- A4Desk A4Level 2 · Quiet zoneAccepted
Desk A4 accepted your invitation
It’s now showing as booked on the suite screen.
Desk pools
For unassigned seating, book a seat in a pool and the screen shows a live count, like “4 of 6 free”.
Tap in, tap out
Check-in on the screen shows who's actually at a desk, not just who booked it.
Automatic release
Anyone still tapped in at closing time is tapped out, so every morning starts with an empty board.
Suite and floor overviews
Group desks by zone, floor or team, and see each desk's bookings for the day on one timeline.
One platform for your whole workplace
Room Wrangler is a cloud-based workspace management system, built for modern organisations and free of unnecessary bloat. It does the job well, looks the part, and gets out of the way.
Works with your calendars
Connects to Microsoft 365 and Google Workspace. Bookings made on a screen, in Outlook or in Google Calendar all stay in sync.
Fully brandable
Your logo, colours and imagery on every screen, so the system feels like part of your building.
Access control
Integrate with physical access control systems to manage room and workspace entry.
Visitor management
Streamline guest registration and check-in so visitors are expected, welcomed and on their way quickly.
Digital signage
Wayfinding, news, traffic and weather alongside room and desk status, keeping everyone informed.
Less admin
Automate Wi-Fi guest accounts and printer provisioning for meetings, so there are fewer requests for your IT team.
Utilisation insight
See how rooms and desks are actually used, from no-shows and peak times to underused space.
Supplied & installed
We can supply and install the panels and IT infrastructure, so you get a complete turnkey system.
Simple pricing, that scales with you
Pay per room screen and per hot desk each month, plus a platform subscription that shrinks as you grow. The more you add, the less each one costs.
Number of room screens
11-20 screens
Number of hot desks
1-25 desks
Static rooms & offices
£5/screen per month
Clear, always-current labels for rooms, shared spaces and offices.
Includes:
- Display room occupants
- In/out messages
- Do-not-disturb mode
- Customisable messaging
- Customisable layouts
Meeting rooms
£10/screen per month
Live schedule signage with booking right at the door.
Includes:
- Live meeting room schedule
- Book and extend at the panel
- Instant ad-hoc meetings
- Outlook and Google Calendar sync
- Do-not-disturb mode
- Customisable messaging and layouts
- Digital signage and wayfinding options
Hot desks
£2/desk per month
Desk booking from the screen, the calendar or a meeting request.
Includes:
- Optional interactive screens for desk suites
- Book in Outlook or Google Calendar
- Book by meeting request
- Desk pools with live availability
- Tap in / tap out check-in
- Automatic release at closing time
- Daily timeline for every desk
Platform subscription
£100/month
Covers the platform itself, including initial integration. It drops as your screen count grows and is included from 51 screens.
- Full platform access
- Admin portal
- Helicopter view of all rooms and desks
- Microsoft 365 or Google Workspace integration
- Initial setup and integration
- Theme customised to your brand
- Full support
- Maintenance and updates
- Dedicated account manager
Want a total for your building, or hardware supplied and installed?
Do the maths
Tell us what you’ve got and see what Room Wrangler would cost each month.
Offices and labelled spaces
Rooms with a booking panel
Bookable desks or pool seats
| Static room screens6 × £5 per screen | £30 |
|---|---|
| Meeting room screens8 × £10 per screen | £80 |
| Hot desks30 × £1.50 per desk | £45 |
| Platform subscription11-20 screen band | £100 |
Estimated monthly cost
£255
Per year
£3,060
Indicative only, not a formal quote. Screen prices use the band for your total number of room screens, and desk prices use the band for your total number of desks. Hardware and installation are quoted separately.
Frequently asked questions
Can’t find what you’re looking for? Email us at enquiries@roomwrangler.com and we’ll get back to you.
Which calendar systems does Room Wrangler work with?
Microsoft 365 (Outlook/Exchange Online) and Google Workspace. Rooms and desks appear as bookable resources, so bookings made on a screen, in Outlook or in Google Calendar stay in sync automatically.
How do people book a hot desk?
Three ways: tap a free desk on the suite screen, choose a desk as a resource in Outlook or Google Calendar, or add the desk to a meeting request. Room Wrangler accepts the invite if the desk is free.
Do hot desks need a screen?
No. Screens are optional. Desks can be booked entirely through calendars and meeting requests, and you can add a suite screen wherever on-the-spot booking and tap in/out would help.
What is a desk pool?
A group of unassigned seats, such as a quiet zone. People book a seat in the pool rather than a specific desk, and the screen shows live availability, like “4 of 6 free”.
How is pricing calculated?
Room screens and hot desks are each priced per month, with lower rates as you add more. There's also a platform subscription, which reduces as your screen count grows and is included from 51 screens.
Can you supply the screens?
Yes. We can supply and install the interactive panels and supporting IT infrastructure, or work with hardware you already have.
Can the screens match our branding?
Absolutely. Logos, colours, imagery and layouts are customised to your brand, and you can choose different looks for different areas.
What happens if someone forgets to tap out?
Anyone still tapped in at closing time is tapped out automatically, so the board is clear for the next day.
How do we get started?
Book a demo and we'll walk you through it, connect your calendar platform, and help you plan where screens should go.
Let’s get started, shall we?
Give us a call on 0845 222 0100 or email enquiries@roomwrangler.com.